{"id":2331,"date":"2026-07-02T19:31:14","date_gmt":"2026-07-02T19:31:14","guid":{"rendered":"https:\/\/tradefinder.help\/?p=2331"},"modified":"2026-07-02T19:31:14","modified_gmt":"2026-07-02T19:31:14","slug":"executive-assistant-12","status":"publish","type":"post","link":"https:\/\/tradefinder.help\/?p=2331","title":{"rendered":"Executive Assistant"},"content":{"rendered":"<p>*Please note that this job is not for EfficientAide. It&#8217;s for our client who is based in California. This is a full-time, remote role.<\/p>\n<p><\/p>\n<p><strong>WHO WE ARE<\/strong><\/p>\n<p><span>Our client is a leading creative technology agency that builds what&#8217;s next. Since 2008, they have partnered with the world&#8217;s most ambitious brands to transform breakthrough technology into extraordinary human experiences, delivering end-to-end digital transformation for companies including Google, Amazon, and Meta.<\/span><\/p>\n<ul>\n<li><span>Enterprise Digital: Architecting seamless digital ecosystems that simplify complexity and drive measurable impact<\/span><\/li>\n<li><span>Product Innovation: Building scalable platforms and products that identify and seize emerging technology opportunities<\/span><\/li>\n<li><span>Experiential\/Immersive: Creating cross-media experiences that blend digital, social, AI, and physical spaces<\/span><\/li>\n<li><span>Applied AI: Transforming AI from a tool into the infrastructure for business evolution, powering smarter decision-making and game-changing innovation<\/span><\/li>\n<\/ul>\n<p><\/p>\n<p><strong>THE ROLE<\/strong><\/p>\n<p><span>Our client is seeking a highly organized, proactive, and tech-savvy Executive Assistant to provide comprehensive support to their leadership team. This person will primarily serve as the right-hand partner to the COO, with calendar and travel management support for the CEO and CTO. The ideal candidate is fully self-sufficient, thinks ahead before being asked, and clears obstacles before they become problems.<\/span><\/p>\n<p><\/p>\n<p><strong>WHAT SUCCESS LOOKS LIKE<\/strong><\/p>\n<p><span>This role has seen turnover due to a lack of proactivity and self-direction. The person who thrives here does not wait to be told what to do. They anticipate needs, own their work end-to-end, and bring calm, organized energy to a fast-paced leadership team. Thick skin and a low-ego approach to supporting executives is essential.<\/span><\/p>\n<p><\/p>\n<p><strong>EXECUTIVE SUPPORT<\/strong><\/p>\n<ul>\n<li><span>Proactively manage complex calendars and schedule meetings across multiple time zones for the CEO, CTO, and COO<\/span><\/li>\n<li><span>Serve as a true right-hand partner to the COO, anticipating needs and removing obstacles before they arise<\/span><\/li>\n<li><span>Act as a central communication hub across email, Slack, and shared calendars<\/span><\/li>\n<li><span>Leverage AI-powered tools (Superhuman, Fyxer, or similar) to draft, refine, and manage email correspondence efficiently<\/span><\/li>\n<li><span>Process and oversee expense reports within our ERP, including receipt forwarding and inbox rules for streamlined submission<\/span><\/li>\n<li><span>Manage all aspects of domestic and occasional international travel, including flights, accommodations, and ground transportation (note: travel for this role is minimal, with one annual team gathering in Los Angeles)<\/span><\/li>\n<li><span>Prepare and edit professional communications, presentations, and documents with exceptional attention to detail<\/span><\/li>\n<\/ul>\n<p><\/p>\n<p><strong>PROJECT AND TASK MANAGEMENT<\/strong><\/p>\n<ul>\n<li><span>Take full ownership of assigned tasks and projects, driving them to completion with minimal oversight<\/span><\/li>\n<li><span>Manage and prioritize a fluctuating workload, surfacing urgent items to leadership proactively<\/span><\/li>\n<li><span>Maintain comprehensive to-do lists for executives, ensuring nothing falls through the cracks<\/span><\/li>\n<li><span>Lead special projects as needed, such as auditing projects on Google Cloud Platform (GCP) and coordinating across teams to gather and consolidate information<\/span><\/li>\n<li><span>Conduct focused research to support strategic initiatives, including emerging areas like prompt engineering and AI tooling<\/span><\/li>\n<\/ul>\n<p><\/p>\n<p><strong>GENERAL ADMINISTRATION<\/strong><\/p>\n<ul>\n<li><span>Monitor executive inboxes, flag urgent items, and ensure timely responses<\/span><\/li>\n<li><span>Provide comprehensive administrative support to maintain smooth daily operations<\/span><\/li>\n<li><span>Assist with the coordination of company events and People Operations logistics<\/span><\/li>\n<\/ul>\n<p><\/p>\n<p><strong>WHAT YOU WILL NEED TO SUCCEED<\/strong><\/p>\n<ul>\n<li><span>Proven experience supporting multiple executives in a fast-paced, high-accountability environment<\/span><\/li>\n<li><span>Exceptional organizational skills with the ability to prioritize effectively and meet deadlines without hand-holding<\/span><\/li>\n<li><span>Native proficiency with AI-powered tools (Superhuman, Fyxer, or similar) to multiply your own efficiency<\/span><\/li>\n<li><span>Advanced expertise in calendar management and meeting scheduling across platforms<\/span><\/li>\n<li><span>Experience with enterprise expense systems, preferably Maconomy<\/span><\/li>\n<li><span>Advanced proficiency in Google Workspace<\/span><\/li>\n<li><span>Excellent written and verbal communication skills with a sharp eye for detail<\/span><\/li>\n<li><span>Proactive, resourceful problem-solver with a strong sense of ownership and accountability<\/span><\/li>\n<li><span>Ability to handle highly confidential information with discretion and professionalism<\/span><\/li>\n<li><span>Strong interpersonal skills and the ability to build trust quickly with diverse stakeholders<\/span><\/li>\n<li><span>Travel booking and itinerary management experience<\/span><\/li>\n<\/ul>\n<p><\/p>\n<p><strong>EQUIPMENT<\/strong><\/p>\n<p><span>Left Field Labs will provide a MacBook. This is a fully remote role with core hours aligned to Pacific Time, Monday through Friday, 9:00 AM to 5:00 PM.<\/span><\/p>\n<p><\/p>\n<p><strong>OUR VALUES<\/strong><\/p>\n<p><span>We hire for skill and retain for culture. The person who thrives here will see themselves in these commitments:<\/span><\/p>\n<p><strong>Empathetic\u00a0 <\/strong><span>We seek to understand and share perspectives to have the most impact.<\/span><\/p>\n<p><strong>Authentic\u00a0 <\/strong><span>We are honest and candid with one another.<\/span><\/p>\n<p><strong>Relentless\u00a0 <\/strong><span>We step up to challenges and prioritize action.<\/span><\/p>\n<p><strong>Do the Right Thing\u00a0 <\/strong><span>We fight for what&#8217;s right to achieve our goals.<\/span><\/p>\n<p><strong>Voracious Learners\u00a0 <\/strong><span>We have an insatiable appetite to learn, grow, and evolve.<\/span><\/p>\n<p><\/p>\n<p><strong>COMPENSATION AND BENEFITS<\/strong><\/p>\n<p><span>The hourly range for this role is $32.00 to $45.00, dependent on experience, qualifications, and geographic location. Left Field Labs offers a comprehensive benefits package including:<\/span><\/p>\n<ul>\n<li><span>Flexible time off, observed holidays, and a birthday floating holiday<\/span><\/li>\n<li><span>Remote-first environment with an internet stipend<\/span><\/li>\n<li><span>Medical, dental, and vision coverage with significant employer contribution<\/span><\/li>\n<li><span>Paid parental leave and a 401(k) matching program<\/span><\/li>\n<li><span>Education stipend and Employee Assistance Program<\/span><\/li>\n<li><span>Basic life and AD&amp;D insurance, referral bonuses, and provider Marketplace discounts<\/span><\/li>\n<\/ul>","protected":false},"excerpt":{"rendered":"<p>*Please note that this job is not for EfficientAide. It&#8217;s for our client who is based in California. This is a full-time, remote role. WHO WE ARE Our client is a leading creative technology agency that builds what&#8217;s next. Since 2008, they have partnered with the world&#8217;s most ambitious brands to transform breakthrough technology into [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-2331","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"featured_image_url":[],"post_author":"sonifashionhouse@gmail.com","assigned_categories":"Uncategorized","jetpack_featured_media_url":"","_links":{"self":[{"href":"https:\/\/tradefinder.help\/index.php?rest_route=\/wp\/v2\/posts\/2331","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/tradefinder.help\/index.php?rest_route=\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/tradefinder.help\/index.php?rest_route=\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/tradefinder.help\/index.php?rest_route=\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/tradefinder.help\/index.php?rest_route=%2Fwp%2Fv2%2Fcomments&post=2331"}],"version-history":[{"count":0,"href":"https:\/\/tradefinder.help\/index.php?rest_route=\/wp\/v2\/posts\/2331\/revisions"}],"wp:attachment":[{"href":"https:\/\/tradefinder.help\/index.php?rest_route=%2Fwp%2Fv2%2Fmedia&parent=2331"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/tradefinder.help\/index.php?rest_route=%2Fwp%2Fv2%2Fcategories&post=2331"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/tradefinder.help\/index.php?rest_route=%2Fwp%2Fv2%2Ftags&post=2331"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}